Administrative Assistant - Support Services

**Requisition ID**:
343305
**Competition #**:
NU-23-049
**Position Control #**:
385-71105-A231-01
**Posting End Date**:
August 23, 2023
**City**:
Regional Office
**Site**:
Southern Health-Santé Sud
**Work Location**:
Regional Office - To be determined
**Department / Unit**:
Support Services
**Job Stream**:
Non-Clinical
**Union**:
Exempt
**Anticipated Start Date**:
As soon as possible
**FTE:
1.0**
**Anticipated Shift**:
Days
**Daily Hours Worked**:
7.75
Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
**Position Summary**:
The Administrative Assistant is responsible for performing advanced, diversified, and confidential administrative and clerical support and providing internal and external communication support to the Director-Support Services or Regional Managers and staff.
The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values;
and the policies of Southern Health-Santé Sud.
**Qualifications**:
- Graduate of an accredited business or administration secretarial program
- Two (2) years previous experience in an office environment - Two (2) years previous experience in a health care environment
- Proficiency in Microsoft Office Applications and Outlook
- Computer skills in word-processing, database maintenance and typing speed of 60 w.P.M.
- Demonstrated ability to work with minimum supervision
- Demonstrated ability to work as a team player with an ability to work independently and to be resourceful in seeking out information
- Demonstrates effective verbal and written communication skills necessary to relate to clients, staff and the general public
- Demonstrated ability to seek out new methods and principals and incorporate same into existing practices
- Demonstrated proven organizational abilities and interpersonal skills
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Proficiency of both official languages is essential for target and designated bilingual positions - Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record
**Conditions of Employment**:
- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.