Administrative Assistant - Volunteer Resources

We currently have a **Regular Full-time **opportunity for a **Administrative Assistant **in the** Volunteer Resources department **at our **Bayview **Campus.
**Hours of Work:
**Weekdays**:
Days, 8 hrs, some flexibility required during evenings and/or weekends for special events.
**Role Overview**:
**Summary of Duties**
- Responsible for all administrative functions related to recruitment, on-boarding and requirements for volunteering, utilizing various digital platforms, including VsysOne, SurveyMonkey, etc.
- Works collaboratively with VRCs to develop components of the volunteer engagement cycle to fulfill quality &
best practices of volunteer program
- Plans, coordinates, executes and evaluates a variety of events, including recognition and awards, education and training workshops, etc. for volunteers.
- Compose drafts and final edits of timely and concise communications to volunteers, regarding hospital and VR information, upon review of Director, Volunteer Resources.
- Designated I.T. local systems administrator and team lead of volunteer management database "
VSys One"
;
utilizing Microsoft One Note to maintain user manual
- Accountable for inventory control/departmental expenditure consolidations (uniforms, IPAC supplies, software/hardware, etc.) using SAP Concur corporate, SRM supplies order system, Dimensions timesheets, Foundation gateway, etc.
- Coordinate review process of volunteer role proposals by Volunteer Resources, Risk Management, Human Resources, Infection Prevention &
Control, and Privacy Office
- Schedule hybrid meetings using Zoom and Room Manager, Catering Services and oversee department calendar and complete meeting minutes.
- Produce variety of departmental materials and documents including training materials, PowerPoint presentations, signage, fillable forms, surveys, etc.
- Ensure accurate and current information on both external and internal websites (liaison with Digital Communications Team and using Content Clarity Management for Sunnyet)
- Work collaboratively with the Toronto District School Board High School Cooperative Education Program Leader - partnered with Volunteer Resources.
- Staff coverage at various sites
**Qualifications / Skills**:
- University/Community College graduate preferred
- Excellent public relations, communication, interpersonal and customer service skills
- Strong organizational and time management skills
- Ability to prioritize, and complete time sensitive tasks
- Initiative, ability to work independently, as well as a member of a team, that covers all sites of Sunnybrook
- Adaptability, flexibility, as well as ability to respond to changing and competing priorities in an interrupt-driven environment
- Demonstrates excellent judgement, tact, and diplomacy
- Minimum 3 years experience in an administrative role
Human Resources
Sunnybrook Health Sciences Centre
Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.
Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to:
visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.
Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.G., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series);
**AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.