Administrative Assistant

Canadian Concrete Pipe &
Precast Association (CCPPA)
Administrative Assistant/Office Manager, Kitchener, Ontario
Administrative Assistant - Canadian Not-for-Profit association:
The not-for-profit association was established to protect and advance the interests of the concrete pipe and precast concrete products industry in Canada.
CCPPA has members across Canada from Quebec to Vancouver Island and from the United States.
CCPPA is staffed with professional engineers who form the backbone of our organization’s expertise.
Full Job Description
Some examples of tasks to be performed in this multi-faceted role:
- Invoice membership dues
- Banking
- Process payments using Moneris online tool
- Preparing cheques for accounts payable
- Bank reconciliation
- HR duties such as:
entering payroll;
prepare documents for benefit plans;
- Working closely with our public accountants to develop monthly financial statements
- Preparing documents for yearly audit and working closely with the auditor
- Calculating and submitting remittances to Receiver General and Ministry of Finance
- Assists with organizing annual meetings with up to eighty delegates
- Organize yearly Ontario Golf tournament
- Answering incoming calls and redirecting as required
- Works collaboratively with the President and the Region Engineers
- Other office administrative duties related to smooth running of small office.
Education and Experience
- A minimum of 3 years’ experience in related field
- Extensive experience in a Microsoft Office environment (Outlook, Teams, Word, Excel,
PowerPoint) is required
- Experience in preparing briefing reports, minutes, correspondence, and summaries of decisions made, and further actions identified over the course of a meeting
Skills and Abilities
- Superior organizational and time management skills
- Proficiency in Excel, Word, Google, Accounting systems
- Ability to manage multiple tasks
- Demonstrated initiative and the ability to work independently and within a team environment
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Responsible, dedicated and highly motivated
- Strong problem-solving skills
- Ability to use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality
Employment Type:
Permanent Part-Time
**Salary**:
$25/hour, 25 hours per week
Schedule:
- 5-hour work days
- Kitchener office
**Experience**:
- Administrative experience:
3 years (required)
**Language**:
- English (required)
Expected start date:
Immediate
**Job Type**:
Part-time
Part-time hours:
25 per week
**Salary**:
$25.00 per hour
Schedule:
- Day shift
- Monday to Friday
Work Location:
One location