Administrative Assistant

Administrative Assistant
Requirements:
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 7 years of experience in the field or in a related area
- High school diploma or equivalent;
college degree preferred
**Responsibilities**:
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Provide general support to visitors
- Provide information by answering questions and requests
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Maintain supplies inventory by checking stock to determine inventory level;
anticipating needed supplies;
placing and expediting orders for supplies;
verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops;
reviewing professional publications;
establishing personal networks;
participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort and distribute the mail
- Answer telephone calls and pass them on
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
**Job Types**:
Full-time, Part-time, Permanent
Part-time hours:
40 per week
**Salary**:
$17.00-$18.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Wear a Mask
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- administrative assistant:
1 year (preferred)
Work Location:
One location