Administrative Assistant

Are you an administrative professional with skills to provide administrative and business support services? If so, consider this supporting role within the Operations Division with the Ministry of Transportation.
**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "
How to apply"
section if you require a disability-related accommodation.
**What can I expect to do in this role?**:
As an Administrative Assistant you will:
- Type documents, charts, presentations and other documents
- Maintain calendars, schedule travel and location for meetings, and take meeting minutes
- Independently maintain and bring-forward filing system and track activity summaries
- Handle mail orders, office purchases and office equipment
- Respond to inquiries by phone and in person
- Aid in the recruitment process (i.E. schedule interviews, prepare and return documents to the Talent Office)
**How do I qualify?**:
**Communication, Interpersonal and Organization Skills**:
- You are organized, can prioritize your workload and can route and track workflow items through various offices for obtaining approvals
- You work well with others and independently
- You can review and edit technical documents and correspondence to ensure grammatical accuracy and adherence to correspondence standards
- You know how to be diplomatic when dealing with difficult calls and to empathize with client's needs
- You can communicate effectively to provide services to clients and prepare accurate speeches and reports
- You can compose letters, such as acknowledgements, from brief verbal instructions
- You are able to work independently, within strict deadlines
**Computer Skills**:
- You are proficient with a range of computer software including word processing, graphics, presentation and database packages
- You have accurate keyboarding skills and can type to Ministry standards
**Financial Knowledge and Skills**:
- You have knowledge of current procurement guidelines
- You have knowledge of financial processes and guidelines to coordinate purchasing of cards, goods and services and expense entitlements
- You are able to verify invoices and reconcile purchasing card statements for approval
- You can perform monthly reconciliation of cost centres and expense claims
**Additional Information**:
**Address**:
- 2 Temporary, duration up to 12 months, 447 McKeown Ave, North Bay, North Region
**Compensation Group**:
- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:
- 3.7**Category**:
- Administrative and Support Services**Posted on**:
- Thursday, July 20, 2023**Note**:
- N-MT-202042/23(2)