Administrative Specialist

Work Term:
Permanent
- Work Language:
English
- Hours:
30 to 40 hours per week
- Education:
Bachelor's degree
- Experience:
2 years to less than 3 years
- or equivalent experience
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
**Computer and technology knowledge**:
- Google Docs
- Database software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
**Area of specialization**:
- Correspondence
- Reports and records
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
**Security and safety**:
- Criminal record check
**Transportation/travel information**:
- Public transportation is available
**Work conditions and physical capabilities**:
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
**Financial benefits**:
- Bonus
**Other benefits**:
- Paid time off (volunteering or personal days)