Assistant To Ceo

Costone group - Richmond Hill
30+ days ago (24/03/2024)

job description

**Assistant to CEO (Full-time)**
This is not a Job, it's a Career.
As a boutique Real Estate Development firm in Ontario, we specialized in Development Management and Construction Management that offers practical solutions to complex problems. We have a reputation for responsiveness and results.
**Key Duties and Responsibilities**
- Executive assistance to the President (eg. scheduling appointments, managing logistics, etc.).
- Provide calendar management, proactively resolving calendar conflicts and proactively ensuring the President’s time is spent on the most impactful matters and that they are prepared for all meetings.
- Set up internal and external meetings.
- Take meeting minutes and ensure action items are delivered on time.
- Support the team in preparing reports and presentations for clients.
- Manage relevant office duties and assist associates in ways that optimize procedures.
- Create and update records ensuring accuracy and validity of information.
- Performing general secretarial and clerical functions (eg. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
- Social Media Management:
Wechat, Facebook, Instagram, Twitter, Linkedin etc.
- Coordinate personal errands for the President.
- Other duties as assigned.
**Qualifications**
- A self-starter who is able to work both independently and within a team.
- Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing work flow.
- 1~2 years of work experience as an Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
- Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
- Exemplary written and verbal communication skills.
- A high level of personal integrity with a friendly but professional image both internally and externally.
- Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
- Excellent attention to detail.
- Passion for environmental sustainability.
- Known for being organized, punctual and proactive.
- Interested in evolving the role as the Company grows.
- Experience working independently and unsupervised based on agreed deadlines.
- Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
- Excellent interpersonal, time management, scheduling and organizational skills.
- Comfortable supporting the President with professional and personal administrative requests.
- Hold valid G license.
**Job Types**:
Full-time, Contract
In office + Remote Work
Paid time off
Schedule:
8 hour shift, Monday to Friday
Experience:
Assistant to CEO or Office Admin 1 years (required)
**Job Types**:
Full-time, Permanent
**Salary**:
$35,000.00-$45,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- On-site parking
- Paid time off
- Work from home
Schedule:
- 8 hour shift
COVID-19 considerations:
Our office follows COVID protocols.
**Experience**:
- Assistant:
1 year (preferred)
- Office Administrtion:
1 year (preferred)

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Assistant To Ceo

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