Marketing And Sales Coordinator

**Sales Coordinator**
Reports to:
Director of Sales &
Marketing;
Sales Managers
**Scope**
The Sales Coordinator responds to and tracks all sales and conferences inquiries, and supports two Sales Managers with creating proposals, estimates, and contracts.
**Duties and Responsibilities**
- Checking availability for both guest rooms and function space
- Under direction from the Sales Managers, creating proposals and estimates and preparing formal contracts based on individual client’s needs
- Blocking guest rooms and function spaces in property management software
- Making reservations for dining outlets arranged as part of client’s booking
- Consulting General Manager, Conference Services and Chef for unique requests and pricing
- Copying and distributing all pertinent data concerning booked activities to appropriate departments
- Managing follow-up correspondence requests for both proposals and contracts
- Scheduling and conducting site inspections with prospective wedding clients
- Preparing a variety of weekly and monthly Sales reports
- Maintaining Sales collateral and creating and updating Power Point presentations for Sales and Conferences department
- Attending weekly Sales and Conferences meeting, communications meeting and monthly Health &
Safety meeting
- Providing administrative assistance as required to Sales Managers and Director of Sales &
Marketing
- Additional related tasks as assigned
**Physical Demands**
- Frequent sitting and using a computer
- Occasional walking and standing
- Occasional lifting and carrying items weighing up to 16 pounds / 7 kg
**Qualifications**
- Completion of Grade 12 or equivalent
- Post-secondary education in business is an asset
- 2 years of experience in a hotel customer service or operations role
- Minimum 1 year of experience performing administrative work
- Strong computer skills with competency in Microsoft Excel, Word and Outlook
- Excellent verbal and written communication skills
- Demonstrates high attention to detail
- Self-directed and efficient with excellent time management skills
- Excellent organizing skills with the ability to successfully manage multiple tasks simultaneously
- Capable of working effectively while under pressure
**Salary**:
$42,000.00-$48,000.00 per year
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus pay
**Experience**:
- hotel customer service or operations:
2 years (preferred)