Project Administrator

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.
Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.
We are building our Vancouver team as part of an aggressive expansion into the BC market. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.
**Summary**:
A Project Site Administrator at Clearway is responsible for assisting in the planning and execution of construction projects. Tasks involve assisting the team in project administration, communication with clients, consulting engineers, and subcontractors. The position is based out of the field office for the project, with the occasional need for interproject travel during working hours.
**Essential Duties &
Responsibilities**:
- Assist the Site Superintendent and Project Manager, where applicable, in the day to day duties of operations administration
- Coordinate with subcontractors in requesting and following up on shop drawing submittals, additional work pricing and design submittals
- Assist the Site Superintendent and Project Manager in maintaining accurate and up-to-date logs (Shop drawings, RFI, RFQ, Purchase Orders, etc.), tracking responses and keeping both the Project Manager and Site Superintendent up to date of the status
- Assist in creating and updating as-built and maintenance manual documents
- Attend internal coordination and project meetings as requested/required
- Coordinate and complete a project photograph record
- Prepare and draft traffic control plans on required program (Invarion)
- Coding, sorting and submitting packing slips as and when received on site
- Processing time and material work and preparing claims for review by the Project Manager.
- Complete additional assignments and responsibilities as requested by the Site Superintendent, Project Manager or Senior Management.
- Accurate input of data in various programs used within the company in a timely manner
- Assisting with the procurement process and solicitation of vendors for construction projects
- Maintaining, tracking and filing of all project related documents
- Liaise between site staff and office personnel for project related matters
- Develop spreadsheets, diagrams, photographs to keep track of the project
- Attend conferences and training as required to maintain proficiency
- Complete additional assignments and responsibilities as requested by Senior Management
**Requirements**:
- Post-Secondary Education/College Diploma - Civil Engineering, Civil Engineering Technology, or Construction Management
- Knowledge and use of Microsoft Word, Excel, and Adobe
- Valid Ontario Drivers License
- Proficient in the English language (written and oral) with strong inter-personal and communication skills
- Strong planning and organizational skills with the ability to multi-task and prioritize
- Ability to meet and adhere to deadlines and work under strict time constraints
- Be self-motivated and driven
- Civil construction experience an asset
**Benefits**:
- Competitive Salary with annual cost of living increases
- Annual Bonus Program
- Group RRSP with 100% Matching
- 100% Company Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Vacation &
Personal Days, plus Paid Holiday Shutdown
- Parental Leave Top-up Program
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
- Casual Dress