Records And Information Management Analyst

**Job No**:
**CPSBC445**
***
**Location**:
**Vancouver, BC**
***:
***:
Reporting to the director, records, information and privacy, the records and information management (RIM) analyst is responsible for providing expertise and support in the developing of the College’s RIM program and delivering the RIM services to the College staff, including administration, coordination, implementation and maintenance of the College’s centralized paper and electronic records management systems;
and developing, updating and implementing strategies, policies and procedures for managing corporate records. This position also supports the Freedom of Information (FOI) program within the department as needed.
**DUTIES AND RESPONSIBILITIES**:
Duties include but are not limited to the following:
- work as a collaborative member of the College’s records, information and privacy team and participate in the overall operations of the records, information and privacy department, and provide guidance and assistance to all College staff on RIM matters
- participate in the review, update and implementation of the College’s records retention and disposition schedule (RRDS)
- develop, update, and ensure compliance of the College’s RIM policies and procedures
- work with records team members and other College departments to coordinate, process, and facilitate the transfer of records to off-site storage or retrieval and destruction of records
- assist with the implementation of legal hold process and resumption of records destruction
- draft correspondence reports and other relevant documentation
- provide administrative support concerned with RIM strategies and compliance with applicable legislative requirements and College’s RIM policies and procedures
- design and deliver RIM awareness and record keeping training to College staff
- participate in the identification of emerging technologies and trends to manage information assets
- coordinate and publish web-based announcements and other information related to RIM initiatives, programs and updates, and ensure that RIM materials on the College’s Intranet or website are current and make necessary changes and updates as required
- establish and maintain effective working relationships with both internal and external contacts
Interpret and communicate complex information to a broad range of stakeholders to ensure compliance and promote efficiencies
- provide backup support for other team members, who are engaged in related work
- appraise, arrange, and describe College archival records according to the _Rules for Archival Description_, accession and rehouse archival materials, and provide reference services to College staff, other stakeholders or members of the public
- assist, on occasion, with the processing of access requests
- perform other related duties and/or special projects as assigned
**SKILLS AND QUALIFICATIONS**:
Required skills and qualifications include:
- master of archival, library or information studies degree plus a minimum of two years of related experience which may include creation or implementation of records classification and retention schedules, development of records policy, archival appraisal or archival arrangement and description.
- an equivalent combination of education/training and experience may be considered
- some experience within freedom of information and privacy, delivering advice to decision makers under the _Freedom of Information and Protection of Privacy Act_ (_FIPPA_) and other federal and provincial privacy statutes
- ability to communicate effectively with a variety of internal/external contacts and the public
- strong problem-solving skills, including ability to research, analyze, interpret and summarize issues
- proficient computer skills to perform word processing, spreadsheet, database, access and retrieval functions
- demonstrated excellent communication skills, including ability to act as the first point of contact, explain RIM policies and procedures, research and provide information on RIM programs and services
- ability to function independently with mínimal supervision and as part of a team
- superior organizational and detail-oriented skills to manage projects, coordinate administrative activities, and maintain administrative documentation
- excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with staff and the public
- experience related to access and privacy administration, archives administration, and/or records and information management work
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package